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HOW MEMBERS MAKE PROPOSALS TO THE OF COALITION
adopted September 2008
Proposals may be made by any Coalition member. Proposals may cover joint projects or suggest changes to our working guidelines. They may be initiated by a single member or be the product of a charrette.

If an issue is complex or if discussion is primarily among a handful of people, charrettes are formed. Charrettes are small sub-groups who develop proposals which are then submitted to the whole list for review. Coalition members can then suggest any alterations and/or co-sign at that stage.

Choose your method for coordinating a national response from the options below and simply follow each step.

Letters of Personal Support | Time-Sensitive Response | Letters Concerning Inter-/National Issues

Letters of Personal Support
Examples include letters of condolence to the family of a Pagan leader, letters of congratulations to a person or organization that has won an important court case, or letters of thanks to a person or organization that has supported our goals.

  1. Draft your letter
    • The letter should be signed "Our Freedom: A Pagan Civil Rights
    Coalition"
    • Include the Web address www.OurFreedomCoalition.org at the
    bottom of the letter
  2. Post your letter to the OurFreedom e-mail list
    • State "PERSONAL SUPPORT" in the Subject line
    • Include a "REPLY BY" date in the Subject line (at least one week from the date of your post)
    • State that this is a Letter of Personal Support in the body of the email
  3. If you receive edits/corrections:
    • You may collect several days' worth of feedback before posting a corrected/edited version of your letter or you may choose to drop the proposal
  4. If your letter is rejected by any member of the Coalition:
    • You may not send the letter as a Letter of Personal Support from Our Freedom
    • You may:

    • Send the letter independently with the individual signatures of people who choose to co-sign or
    • Re-submit the letter as a Time-Sensitive Response or
    • Re-submit the letter as a Letter Concerning Inter-/National Issues

Time-Sensitive Response
Examples include a response to an offensive or complimentary remark made by a public figure, letters supporting or objecting to proposed changes in laws, or informative letters
in response to a news article or editorial.

  1. Draft your letter
    • Use positive language and a non-confrontational approach. See The Boilerplate Project for recommended language.
    • Sign the letter "Signed by the following members of Our Freedom: A Pagan Civil Rights Coalition"
    • Include the Web address www.OurFreedomCoalition.org at the bottom of the letter
  2. Post your letter to the OurFreedom e-mail list
    • State "URGENT LETTER" in the Subject line
    • Include a "REPLY BY" date in the Subject line (at least 72 hours from the time of your post)
    • State that this is a Time-Sensitive Issue in the body of the email
    • Include a brief synopsis of the events leading up to the letter, including URLs for additional information
    • State what co-signature information you need (most often: Name, Title, Organization)
  3. If your letter receives no objections:
    • You must include the the following verbiage above signatures: "Signed by the following members of Our Freedom: A Pagan Civil Rights Coalition:"
    • Include a contact person (or two) at the top of the letter who can field media questions
  4. If your letter is rejected by two or more members of the Coalition:
    • You may not send the letter with the Our Freedom signature
    • You may:

    • Send the letter independently with the individual signatures of people who choose to co-sign or
    • Re-submit the letter as a Letter Concerning Inter-/National Issues

Letters Concerning Inter-/National Issues
Examples include letters to the head of a government objecting to or supporting the
treatment of indigenous religions or sites of religious significance or letters seeking apologies for past injustices.

  1. Draft your letter
    • Use positive language and a non-confrontational approach. See The Boilerplate Project for recommended language.
    • The letter should be signed "Our Freedom: A Pagan Civil Rights
    Coalition"
    • Include the Web address www.OurFreedomCoalition.org at the
    bottom of the letter
  2. Post your letter to the OurFreedom e-mail list
    • State "LETTER OF CONCERN" in the Subject line
    • Include a "REPLY BY" date in the Subject line (at least 3 weeks from the day of your post)
    • State that this is a Letter of Inter-/National Concern in the body of the email
    • Include a brief synopsis of the events leading up to the letter, including URLs for additional information
    • State what co-signature information you need (most often: Name, Title, Organization)
  3. If you receive objections/corrections:
    • Collect a several days' worth of feedback before posting a corrected/edited version of your letter
    • Number your letter revisions so it's easy for members to see which version to comment on
  4. When you reach a final version of your letter:
    • Post the final version to the OurFreedom email list, copying Signatory Members of the Coalition (contact the Admin Team if you need contact info)
    • Include "FINAL VERSION" in the Subject line of your post
    • Include a "SIGN BY" date in the Subject line (at least 3 days from the date of your post)
    • State what co-signature information you need (most often: Name, Title, Organization)
    • You must include the the following verbiage above signatures: "Our Freedom: A Pagan Civil Rights Coalition"
    • Include a contact person (or two) at the top of the letter who can field media questions
  5. Post signed version of letter
    • Post the finalized version of your letter, including all co-signers' information
    • Include "FINAL CHECK" in the Subject line of your post
    • Include a "REPLY BY" date in the Subject line (at least 24 hours from the time of your post)
    • Allow 24 hours for members to check their info. Members who will be unavailable during this time should ask another member to check their information.
  6. If your letter is rejected by one or more members of the Coalition:
    • You may not send the letter with the Our Freedom signature
    • You may send the letter independently with the individual signatures of people who choose to co-sign